10 Questions to Ask Before Hiring a Wedding Band

Choosing the right wedding band is one of the most important decisions you’ll make for your big day. The band sets the tone, keeps the energy flowing, and helps turn your wedding into an unforgettable party. But how do you make sure you’re hiring the right group?

Whether you're eyeing a polished party band like Mercury City or exploring local options, here are 10 essential questions to ask before booking a wedding band.

1. Are You Available on Our Wedding Date?

It might sound obvious, but it's the first question to ask. Top-tier bands book out months or even years in advance, especially during peak wedding season. Before falling in love with their sound, confirm they’re free on your date.

Bonus tip: Ask about their availability for backup dates in case of unexpected changes.

2. How Many Musicians Are in the Band, and Can You Adjust the Size?

Understanding the size and configuration of the band helps you gauge if they'll suit your venue and budget. Some bands, like Mercury City, offer customisable lineups—from a 4-piece setup to a full 10-piece ensemble with horns, percussion, and backing vocalists.

Ask:

• Can the band size be scaled up or down?

• What instruments/vocals are included?

• Do you offer acoustic or jazz sets for quieter moments?

• 
  

3. Can We See You Perform Live or Watch a Demo Video?

A live showcase or professional video gives you insight into how the band performs, engages the audience, and sounds in action. Look for:

• Stage presence

• Musical variety

• Audience interaction

• Energy and polish

If a live showcase isn’t possible, a high-quality video demo should be available.

4. Do You Have a Setlist, and Can We Request Songs?

Every couple wants their music to reflect their style. Ask to review the band’s setlist to see if their song choices match your taste.

Important follow-ups:

• Can we choose specific songs or genres?

• Will you learn a special song (e.g. first dance)?

• Can we provide a “do not play” list?

Bands like Mercury City are flexible and love curating setlists around your preferences.

5. How Do You Handle Special Moments Like First Dance or Ceremony Music?

Live bands can make big moments even more emotional—but they need to be prepped.

Ask:

• Can you perform live music for our ceremony or entrance?

• Will you learn and rehearse a custom version of our first dance song?

• Do you provide microphones or accompaniment for speeches or readings?

The more they can do across the event, the smoother your day will be.

6. What Equipment Do You Provide?

Professional bands should come with top-quality sound and lighting equipment. Ask:

• Do you bring your own PA system, microphones, and lighting?

• Is there a backup system in case of technical issues?

• How much space and power do you need?

Also confirm whether setup and pack-down are included in their fee.

7. Do You Play During Breaks or Provide a DJ Service?

No one wants an energy drop between live sets. Top bands usually:

• Play background music or curated playlists during breaks

• Offer a DJ service as an add-on or part of a package

• Seamlessly transition between live and recorded music

Mercury City, for example, offers a live DJ hybrid experience to ensure the dance floor stays full all night.

8. Have You Played at Our Venue Before?

If the band knows your venue, they’ll already be familiar with setup logistics, sound levels, and staff coordination. If they haven’t, they should be happy to:

• Visit in advance or liaise with the venue manager

• Understand venue sound limits or noise curfews

• Bring any specific gear needed for the space

Pro tip: Ask your venue if they have preferred bands—they often recommend those who’ve performed well on-site before.

9. Do You Have Insurance and a Contract?

Any professional wedding band should provide:

• A written contract outlining the terms, timing, fees, cancellation policies, etc.

• Public liability insurance, which many venues require

Don't skip this! It protects you and the band if anything goes wrong.

10. What’s Your Backup Plan if a Musician Can’t Perform?

Emergencies happen. A reliable band will have contingency plans in place, such as:

• A roster of professional backup musicians

• Clear communication policies if changes are needed

• Access to sound techs or DJs who can step in if necessary

Mercury City maintains a tight-knit roster of trusted performers, ensuring consistency even if someone is unexpectedly unavailable.

Final Thoughts

Your wedding band will play a major role in how you and your guests remember the day. By asking these 10 questions, you’ll feel confident knowing you’ve chosen professionals who can deliver an incredible, stress-free performance.

Whether you’re after soulful ceremony songs, smooth jazz during dinner, or a high-energy dance floor packed all night—Mercury City can tailor the perfect soundtrack for your celebration.

Ready to Chat?

Get in touch with Mercury City today to check availability, explore our packages, and start building your dream wedding soundtrack.